Archiving is the process of transferring mail from your online mail account to your local machine. This is a good method for saving important messages without them taking up space in your online account

There are two ways to archive: manually and automatically.

If you archive manually you pick and choose individual messages to archive.

If you archive automatically all messages and calender entries older than a certain date are automatically saved to your hard drive.

Manual archiving of mail

1. Go to menu item "Actions > Archive > Settings" and click the "Advanced" button.
   
   
2. Ensure the "Manually from my workstation to" option is set to "Local."
   
3. Click Ok.
   
4. In the main mailbox window, manually select the messages you wish to archive, by placing a check mark next to each individual message.
5. Go to menu item "Actions > Archive > Selected Documents"
6. When prompted by a window asking, "Do you wish to archive the # of selected documents now?" click Yes.
   

Retrieving archived mail

1. Whilst in your mailbox, double-click on the Archive button in the left side of the mail window. This will open up a new window within Notes which mimics your mail folder, but contains all archived mail.

Automatic archiving of mail

Configuring archive settings

1. Whilst in Lotus Notes, go to menu item "Actions > Archive > Settings".
   
2. Set the number of days you wish your mail to remain on the Lotus Notes server before being archived.
   
3. Click on the Advanced button.
4. Set "Manually from my machine" to "Local".
   
5. Click OK.

Enabling automated archiving

1. Choose menu item "File > Preferences > User Preferences".
   
2. Ensure the box "Enable scheduled local agents" is checked.
3. Click Ok.
4. Choose menu item "Actions > Archive > Enable Local Scheduled Archiving".

Retrieving archived documents

1. This will open up a new window within Notes which mimics your mail folder, but contains all archived mail.

Note: Remember to close the archived mail file after you finish retrieving your archived messages in order to avoid mistakenly using it for sending out email.